Description
About TRCF
The Ruth Cheatham Foundation (TRCF) is a Dallas-based nonprofit organization that provides financial support for teen cancer survivors in their pursuit of higher education. Many young survivors find themselves facing unfair limitations to an already uncertain future; TRCF paves the way for survivors to follow their dreams and thrive, not just survive.
Position Overview
The Administrative Assistant reports to the leadership team and plays a vital role in supporting the day-to-day operations of the organization. This role is essential to ensuring that internal systems, data, and processes are accurate, organized, and running efficiently. The Administrative Assistant will support all departments, including Program, Operations, and Development, with a strong focus on administrative excellence, data integrity, and organizational efficiency.
Key Characteristics
Organization: Exceptional attention to detail with the ability to maintain structured systems
Communication: Clear, professional written communication skills
Efficiency: Ability to manage multiple tasks and deadlines
Ownership: Takes initiative and responsibility
Adaptability: Comfortable supporting multiple team members
Discretion: Maintains confidentiality
Problem Solving: Identifies and improves inefficiencies
Preferred Professional Experience
Minimum 2 years of administrative or operations experience
Strong data entry and database management experience
CRM, Google Drive, Airtable, Excel/Sheets experience
Nonprofit experience preferred
Strong remote work accountability
Key Responsibilities
Program Support
Manage scholar communications and routine program inquiries
Conduct outreach regarding renewals, missing documents, tutoring, and program participation
Mail scholar birthday cards and milestone communications
Track anticipated graduation dates and school information
Run National Student Clearinghouse reports and update records
Monitor GPA alerts and coordinate tutoring outreach
Support Educational Support Box and Care & Comfort Kit logistics
Maintain scholar records and documentation
Data Management & Reporting
Maintain Airtable, Bloomerang, scholarship databases, and reporting systems
Perform data cleanup, audits, and quality assurance reviews
Generate monthly, quarterly, and annual reports
Track persistence, graduation, scholarship, and impact metrics
Support board, donor, and leadership reporting
Development & Fundraising Support
Maintain donor records and CRM accuracy
Assist with donor acknowledgments and stewardship activities
Create mailing lists and address labels
Track in-kind donations and donor relationships
Support fundraising events and sponsorship administration
Volunteer & Event Support
Coordinate volunteer communications and scheduling
Assist with volunteer appreciation initiatives
Support event logistics, registration, vendor coordination, and follow-up
Manage purchasing and inventory for program and event supplies
Operations & Administrative Support
Manage calendars, scheduling, and meeting logistics
Maintain Google Drive organization and document management systems
Draft routine correspondence and organizational communications
Support project management in Asana
Outreach & Community Relations
Maintain hospital and community partner databases
Support outreach to hospitals, nonprofits, and AYA cancer organizations
Track referral sources and partnership opportunities
Assist with grassroots advocacy and awareness initiatives
Details
Job Type: Full-time
Location: Remote
Compensation: Competitive and commensurate with experience
Benefits
Retirement Plan
Paid time off
Work from home
Flexible schedule
Professional development assistance
Work Schedule
M-F 40 hours/week with flexibility
Requirements
Key Responsibilities
Program Support
Manage scholar communications and routine program inquiries
Conduct outreach regarding renewals, missing documents, tutoring, and program participation
Mail scholar birthday cards and milestone communications
Track anticipated graduation dates and school information
Run National Student Clearinghouse reports and update records
Monitor GPA alerts and coordinate tutoring outreach
Support Educational Support Box and Care & Comfort Kit logistics
Maintain scholar records and documentation
Data Management & Reporting
Maintain Airtable, Bloomerang, scholarship databases, and reporting systems
Perform data cleanup, audits, and quality assurance reviews
Generate monthly, quarterly, and annual reports
Track persistence, graduation, scholarship, and impact metrics
Support board, donor, and leadership reporting
Development & Fundraising Support
Maintain donor records and CRM accuracy
Assist with donor acknowledgments and stewardship activities
Create mailing lists and address labels
Track in-kind donations and donor relationships
Support fundraising events and sponsorship administration
Volunteer & Event Support
Coordinate volunteer communications and scheduling
Assist with volunteer appreciation initiatives
Support event logistics, registration, vendor coordination, and follow-up
Manage purchasing and inventory for program and event supplies
Operations & Administrative Support
Manage calendars, scheduling, and meeting logistics
Maintain Google Drive organization and document management systems
Draft routine correspondence and organizational communications
Support project management in Asana
Outreach & Community Relations
Maintain hospital and community partner databases
Support outreach to hospitals, nonprofits, and AYA cancer organizations
Track referral sources and partnership opportunities
Assist with grassroots advocacy and awareness initiatives
