Description

Position: Client Service Representative
Schedule: Part-time
Location: Windy Hill Veterinary Hospital, Smyrna, GA

Windy Hill Veterinary Hospital is a AAHA-accredited veterinary practice committed to high-quality patient care and exceptional client service. Our accreditation reflects our dedication to consistent standards, clear communication, and a positive experience for both clients and pets.

Position Summary

We are seeking a friendly, organized part-time Client Service Representative to support our front-desk operations. This role is ideal for someone who enjoys working with people, multitasking, and contributing to a smooth, welcoming clinic environment.

Key Responsibilities:

Client Communication & Scheduling:

• Answer calls and emails promptly with professional, friendly service

• Schedule appointments based on client needs and veterinarian availability, including forward booking

• Use technology to send appointment reminders, confirmations, and follow-up messages to keep clients informed and their pets' care on track

• Make outbound calls to re-engage lapsed clients and encourage them to schedule appointments

Client Relations & Service:

• Greet clients warmly and ensure a positive experience throughout their visit

• Use active listening to gather important medical information and triage inquiries, directing more complex questions to the medical team

• Demonstrate empathy in all interactions, especially when dealing with upset or emotional clients, while maintaining a calm and professional demeanor

• Promote current promotions and campaigns, keeping clients informed about special offers, services, and initiatives

Managing Patient Information & Technology:

• Update client and patient records in our practice management system with accuracy and efficiency

• Process billing transactions, including credit card payments, digital payments, financing options, and insurance claims

• Maintain organized records of client communications and appointments to streamline operations

Support the Medical Team & Practice Operations

• Provide clients with accurate post-visit instructions, including medication schedules and follow-up care

• Help maintain a clean, organized reception area and assist with daily practice operations as needed

• Inform clients about the services offered, preventive care options, and how they can conveniently book appointments online or shop for pet products through our online store

Qualifications:

• High school diploma or equivalent work experience required

• Excellent communication skills and a strong desire to provide compassionate, client-focused service

• Prior customer service experience, preferably in a veterinary or healthcare setting

• Basic proficiency with technology, including scheduling software and online communication platforms

• Strong organizational skills and the ability to handle multiple tasks efficiently, even during busy periods.

Working Conditions:

• Must be able to work in a fast-paced, dynamic environment.

• Occasional lifting up to 40 pounds independently and physical tasks may be required

At AmeriVet, we're committed to your growth, development, well-being, and success. We empower team members with the resources, support, and opportunities needed to thrive in their careers and make a lasting impact in our communities.

Here's what you can expect when you join our team:

• Tailored development programs, mentorship, and career pathing to help you achieve your unique goals.
• Competitive pay, performance bonuses, 401(k) matching, and student loan assistance to foster your financial well-being.
• Health, dental, vision, life insurance, and mental health resources to support your overall well-being.
• Generous paid time off and holidays, because your personal time matters.
• A supportive, collaborative environment where everyone feels a sense of belonging.

Please note: Any Benefits listed above apply to full-time employees.

At AmeriVet, your unique skills and passion are celebrated, and every team member has the tools to thrive. Our people-focused approach is centered on helping you grow in your career while making a meaningful impact on the communities we serve.