Description

ATA Services, Inc., is looking for a full-time Administrative Assistant for our client Energy & Carbon Management Commission. Please review the details listed below:

Position Summary

The Administrative Assistant supports the administration of the ECMC Workforce Development Fund, a division-wide initiative designed to provide equitable, transparent, and consistent access to professional development for all ECMC staff. Under the direction of the Organizational Development (OD) Specialist and the SDU Manager, the Program Assistant manages day-to-day workfl ow operations including request intake, approval tracking, communication with participants, documentation, and data/reporting support.

Key Responsibilities

Program Operations & Workfl ow Support

● Serve as the main intake coordinator for all training fund requests.

● Review submissions for completeness and alignment with program guidelines.

● Route requests through supervisor → SDU → OD approval chain.

● Monitor processing time to ensure <10 business-day turnaround.

● Track pending, approved, denied, or returned requests.

Communication & Customer Support

● Provide clear, timely communication to employees and supervisors on request status, missing information, funding guidelines, or next steps.

● Draft and distribute program materials including instructions, FAQs, workfl ow guidance, training calendar updates, and reminders.

● Support launch communications and ongoing engagement efforts to promote equitable participation across all ECMC divisions.

Minimum Qualifications

● Experience providing administrative or program coordination support in a structured workfl ow environment.

● Strong organizational and time-management skills, with the ability to track multiple requests and deadlines.

● Clear written and verbal communication skills.

● Proficiency with Microsoft Offi ce, Google Suite

● Commitment to fairness, equity, and consistent application of program rules.

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